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TÜV SÜD AG, a leading provider of technical inspection and certification services with more than 24,000 employees in over 1,000 locations worldwide, has switched from 100% paper-based accounting to electronic invoicing within the scope of a large-scale digitization project. The chosen solution, Comarch E-Invoicing, could be implemented rapidly and provides the necessary flexibility to meet all requirements.
Initially, TÜV SÜD sent all invoices in paper form. As this fully paper-based process came with enormous costs, the company decided to switch to digital invoicing.
“TÜV SÜD chose Comarch as a partner, since they provided us with the opportunity to flexibly realize all of our requirements and to introduce e-invoicing in an agile approach. Furthermore, we were convinced by the high capacity of Comarch E-Invoicing because, for a company such as TÜV SÜD, quality comes first. We deliberately decided for a global service provider and partner who has a similar number of international locations and is familiar with the relevant markets,” states Alexander Jelinek who is responsible for special projects at TÜV SÜD AG.
In the course of the project, an e-invoicing portal for outgoing invoices was set up, following an agile project approach. Special attention was paid to establishing communication channels for the delivery of electronic invoices as well as to debtor onboarding. Moreover, the output of TÜV SÜD’s own system was transmitted to the E-Invoicing platform in order for the transmission to be regulated by defined indicators and for recipient, output format, communication channel, etc. to be checked automatically. Within a timeframe of less than six months, the project was implemented swiftly and successfully. As a result, the E-Invoicing solution is fully available for global use by the TÜV SÜD companies and debtors.
“Before the implementation, we had to tediously print out every single invoice on paper and also execute all follow-up processes manually. Now, all of those processes are performed fully electronically. We are glad to have found a solution in Comarch E-Invoicing that saves us resources and costs in invoice dispatch and has simplified the entire process concerning outgoing invoices and accounts receivable,” explains Alexander Jelinek.
For the future, TÜV SÜD plans to onboard further debtors as well as to connect other TÜV SÜD companies and their debtors.
Founded in 1866 as a steam boiler inspection association, TÜV SÜD has become a globally active company. More than 24,000 employees in over 1,000 locations and about 50 countries work to optimize technology, systems, and know-how. They considerably contribute to ensuring the safety and reliability of technical innovations such as industry 4.0, autonomous driving, and renewable energy. www.tuev-sued.de
Comarch, a globally active software house, offers Comarch E-Invoicing for quickly and securely exchanging electronic documents. The solution has proven successful when used by customers, such as REWE, METRO, and many other big companies, to send digital invoices. A rapid and secure transfer of higher-quality data allows for a more effective decision-making, better control over the flow of goods (traceability), and the reduction of costs. To ensure all this, Comarch E-Invoicing provides for the fast and reliable onboarding of all partners and suppliers as well as a full-service support, including for international projects, and invoicing compliant with international laws. Users benefit from cost savings of up to 60% in document processing compared to paper invoicing and from a reduced error rate in invoices.
For more information, please visit: https://www.comarch.com/trade-and-services/data-management/e-invoicing/