ELEKS Software, a Ukrainian IT services and product company, announced that, together with its strategic alliance partner teleologica ltd, it has supplied a new vehicle registration and licensing system (DVAS) for the Isle of Man, a self governing British Crown dependency. DVAS replaced a mainframe system dating back to 1984 and is seen as flagship project in the Isle of Man’s e-government transformation strategy.

The DVAS project scope and approach are similar in key respects to projects previously completed for Jersey and Guernsey and draw on ELEKS and teleologica expertise in this specialist market. Development commenced in May 2007, the system went live September 2008. In common with Jersey and Guernsey projects most of the development was completed off site. During development nominated users were able to provide significant design input through highly disciplined prototyping iterations. Final user training was delivered on site immediately prior to go live, reinforced with user guides and video tutorials. Notably the formal acceptance procedures completed by the client extended to structured code and documentation reviews to the exacting standards set in the system specification.

The intuitive browser based user interface requires zero desktop configuration facilitating deployment across multiple departments and locations serving more than 170 users in total. Tight integration with the government security management architecture has proven both convenient for users and efficient to administer. Built in workflow rules enforce key business rules. Industry data feeds automate the capture of standard vehicle data during registration improving accuracy and reducing manual effort while paving the way for emissions based on other charging schemes. DVAS also includes an interface with proprietary Isle of Man Post Office systems allowing vehicle keepers to renew annual licenses at any Post Office counter across the island using bar coded reminder letters to automate the process. The project also replaces traditional log books with Vehicle Registration Certificates printed on security paper designed to a European format.

The project scope also included migration of data from the previous system, elimination of duplicate records and standardization of addresses based on the government wide gazetteer.  DVAS facilitates a rolling program of data cleansing during the first year of live operation. Potential duplicates are automatically identified and dedicated data cleansing staff are provided with options to automatically merge or retain records.