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The choice to outsource one or more office functions can be made for a variety of reasons. One of the primary reasons is the financial relief it can deliver. By outsourcing functions to an offshore provider or a third-party business, the company can focus more resources on expanding its core business and competencies. There are several details that must be kept in mind for the process to be smooth and without too much hassle. Not every situation will be the same as previous ones, but there are some guidelines that an outsourcing company can follow.
The first order of business is to do research on various outsource services. Cost is always a consideration when looking for a BPO company, but that should not be the only determinant. Check the portfolios and experience of the companies to see if they have handled anything that matches the main company’s situation. In the long-term, an outsourcing firm with experience in the specific type of service a client requires is a better investment. Also, attempt to check for the quality of the services provided. The work done by the outsourcing firm will ultimately reflect on the client’s business, and it would be ideal for this to be firmly positive.
Designate a liaison for the BPO companies to which you will outsource tasks. This would make it far simpler for both sides to communicate, as there is only one point of contact. This does not mean that the designated representative is the only one that can provide input on how the IT outsourcing firm handles the project. Rather, the liaison is supposed to represent the collective interests of the client company and relay this information to the service provider. This is meant to streamline communications and prevent confusion.
If there is no third-party offshore outsourcing company, then it would be best to check any requirements before setting up the office. This includes any permits and registrations that may be required to outsource in the area. Consult the local government offices for requirements before setting up a business. Check deals for office space that would fit current needs and offer room for early expansion. Some advise that it would be more economical to acquire office equipment locally, unless the hardware needed is unavailable.
Whether the business decides to outsource on its own or via a third-party provider, it is always advisable to designate personnel for training. The local talent pool may have the skills, but the company must still provide the direction needed to have the project head where it needs to go. The training personnel will likely need to remain in the offshore office for an extended period, probably training the first two or three batches of employees.
Whether the IT outsourcing comes from a third party or is an offshore office of the main company, there are things that need to be considered. Factoring in details like how to streamline communications or how to improve training can go a long way towards making an offshore venture work.